The Official Warning Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, and comes with customizable and printable examples.
Official Warning Letter Template UK Editable – PrintableSample
Official Warning Letter Template UK 1. Sender Information 2. Recipient Information 3. Date of Issue 4. Subject of Warning 5. Summary of Issues 6. Previous Discussions 7. Required Improvements 8. Consequences of Non-Compliance 9. Support and Resources Available 10. Acknowledgment of Receipt 11. Declaration and Signatures 12. Follow-Up Meeting
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Examples
[Company Address]
[City, Postcode]
[Date]
[Employee Name]
[Employee Position]
[Employee Address]
[City, Postcode]
This letter serves as an official warning regarding your conduct on [specific date] which does not adhere to our company standards. The issues are as follows:
1. [Description of incident(s) leading to the warning, e.g., repeated tardiness, failure to comply with instructions].
2. [Further incidents, if applicable].
We have previously discussed this matter on [date of previous discussion(s)], where you were given the opportunity to address the issues raised. Regrettably, no significant improvement has been observed.
We expect you to adhere to the following standards henceforth:
1. [List clear expectations, e.g., punctuality, compliance with workplace policies].
2. [Specify any additional measures or changes required].
Failure to improve your conduct could lead to further disciplinary action, including the possibility of termination of employment as per our company policy.
You have the right to appeal this warning. Should you wish to do so, please submit your appeal in writing to [Supervisor/HR Contact] within [number of days, e.g., 5 working days] of receipt of this letter.
We hope this warning will lead to a positive change in your behavior and performance. If you require assistance or support during this process, please do not hesitate to reach out to your line manager or HR.
Thank you for your attention to this matter.
[Signature of the Manager]
[Name of the Manager]
[Manager’s Position]
[Company Address]
[City, Postcode]
[Date]
[Employee Name]
[Employee Position]
[Employee Address]
[City, Postcode]
This letter serves as an official warning regarding unacceptable behavior observed on [specific date(s)]. The following points outline the areas of concern:
1. [Description of the incidents leading to the warning, e.g., inappropriate language, misconduct, etc.].
2. [Any additional incident details].
We have addressed these issues previously during meetings on [dates], in which you were advised to improve your conduct.
Moving forward, we require that you:
1. [List specific changes expected, e.g., maintain respectful communication, adhere to deadlines].
2. [Outline any additional expectations].
Please be aware that failure to comply with these expectations may result in further disciplinary action, including dismissal if necessary.
Should you believe this warning to be unfair, you have the right to appeal. Please send your written appeal to [Supervisor/HR Contact] within [number of days, e.g., 5 working days] of receiving this letter.
We are hopeful that this official warning will motivate you to improve your conduct. Should you require assistance or clarification, please contact your line manager.
Thank you for your cooperation.
[Signature of the Manager]
[Name of the Manager]
[Manager’s Position]
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