Phased Return To Work Letter Template UK

The Phased Return To Work Letter Template UK is offered in multiple formats, including PDF, Word, and Google Docs, featuring customizable and printable examples.

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Phased Return To Work Letter Template UK

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PDF – 1 PDF – 2

Phased Return To Work Letter Template UK

1. Employee Information


2. Employer Information


3. Medical Condition Details

4. Phased Return Plan

5. Responsibilities During Phased Return

6. Adjustments Required

7. Support from Employer

8. Monitoring and Review

9. Communication Plan

10. Signatures and Agreement

11. Declaration and Signatures



PDF

WORD

Examples

Phased Return To Work Letter Template UK (1)
To:
[Employee’s Name]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
From:
[Manager’s Name]
[Manager’s ID]
[Company’s Address]
[Manager’s Phone]
[Manager’s Email]
Date:
[Date]
Subject:
Phased Return to Work Plan
Introduction:
This letter outlines the details of your phased return to work following your period of absence due to [Reason for Absence, e.g., illness, injury]. Our primary goal is to support your transition back to work while ensuring your health and well-being.
Return Schedule:
You are invited to return to work on [Start Date]. The phased return will be as follows:
  • Week 1: [e.g., 2 days per week, 4 hours per day]
  • Week 2: [e.g., 3 days per week, 6 hours per day]
  • Week 3: [e.g., 4 days per week, 8 hours per day]
  • Full-time from [Full-time Start Date]
Adjustments and Support:
To facilitate your return, the following adjustments will be made:
  • [e.g., flexible hours, modified duties, ergonomic workspace, etc.]
We will also arrange regular check-ins to discuss your workload and any further support you might need.
Follow-Up Meetings:
We will schedule regular follow-ups every [Specify Frequency, e.g., week, two weeks] to review your progress and make any necessary adjustments to your phased return.
Health and Well-Being:
Please inform us if you have any lingering concerns related to your health that may impact your work. Our priority is to ensure that you feel comfortable and supported during this transition.
Confirmation:
Please sign and return a copy of this letter to confirm your agreement with the proposed phased return plan.

Sincerely,
[Signature of the Manager]
[Name of the Manager]
[Position]
Phased Return To Work Letter Template UK (2)
To:
[Employee’s Name]
[Employee’s ID]
[Employee’s Address]
[Employee’s Phone]
[Employee’s Email]
From:
[HR Manager’s Name]
[HR Manager’s ID]
[Company’s Address]
[HR Manager’s Phone]
[HR Manager’s Email]
Date:
[Date]
Subject:
Phased Return to Work Arrangement
Dear [Employee’s Name],
Following our recent discussions regarding your return to work, this letter serves to confirm our plan for your phased reintegration into your role at [Company Name].
Phased Return Details:
Your phased return will commence on [Start Date]. Below is the proposed schedule:
  • Week 1: [e.g., 2 days at 5 hours each]
  • Week 2: [e.g., 3 days at 5 hours each]
  • Week 3: [e.g., 4 days at 7 hours each]
  • Full-time return starting [Full-time Start Date]
This plan aims to ease your transition while ensuring that workload is manageable.
Additional Support:
To support you during this period, we will implement the following:
  • [e.g., access to an occupational health advisor, adjusted workload, etc.]
Your well-being is our top priority, and we want to ensure you have all the necessary resources.
Regular Reviews:
We will conduct regular reviews every [Frequency of Reviews] to discuss your progress, concerns, and any necessary adjustments to support your return.
Next Steps:
Please confirm your acceptance of this phased return plan by signing and returning this letter. If you have any questions or require further adjustments, do not hesitate to reach out.
Yours sincerely,
[Signature of the HR Manager]
[Name of the HR Manager]
[Position]

Printable

PDF – 1 PDF – 2

Phased Return To Work Letter Template UK